Small Company Eyes Medical Leave Policies for Employee Handbook

Jan 14 2020 - Time Off - HRWatchdog

Creating an employee handbook that complies with California and federal laws helps protect your business from lawsuits.

We are a small company of 30 employees. Are we required to have a medical leave policy in our employee handbook?

Many different types of medical leaves, both federal and state, may apply to an employee based on company size.

Pregnancy Disability Leave

In California, the Pregnancy Disability Leave law applies to you since you have five or more employees. You also are required to have a pregnancy disability leave policy and include it in your employee handbook.

In addition, whenever 10 percent or more of your employees speak a different language, you are required to put that policy in those other languages in your employee handbook.

Federal/State Medical Leaves

The other two medical leave of absence policies that are required to be included in an employee handbook do not apply to you based on your company size since you have fewer than 50 employees; those leave policies are the federal Family Medical Leave Act (FMLA) and the state equivalent, the California Family Rights Act (CFRA).

Those policies, if they had applied to you, also require that whenever 10 percent or more of your employees speak a different language, you are required to put that policy in those other languages in your employee handbook.

Disability Protection Laws

The federal Americans with Disabilities Act applies to you because you have 15 or more employees and the state disability protection law applies because you have five or more employees.

Even though these laws apply to you, they do not specifically require that you include a policy in your employee handbook.

Since it often is difficult to interpret disability protection laws and how they apply to a particular situation, it is important to get legal advice before taking any adverse action against an employee.

Staff Contact: Sunny Lee

CalChamber members can use the Basic Poster and Notice Requirements under the Family, Medical and Pregnancy Leave Laws chart to help determine their responsibilities under family, medical and pregnancy leave laws. Not a member? See what CalChamber can do for you.

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