The EEO-1 annual compliance survey requires certain employers to report company employment data categorized by race/ethnicity and gender in each of 10 job categories.
Employers who file EEO-1 reports have already submitted what is now referred to as “Component 1” demographic data (race/ethnicity, gender) for calendar year 2018 — but EEO-1 “Component 2” compensation data, covering pay and hours worked for calendar years 2017 and 2018, must be reported by September 30, 2019. This is the first year Component 2 data must be filed.
Both the Equal Employment Opportunity Commission (EEOC) and the Office of Federal Contract Compliance Programs (OFCCP) have used EEO-1 data since 1966 to assess private employers’ and government contractors’ women and minority workforce.
The EEOC has announced that it will not renew its request for authorization to collect Component 2 data in the future but will continue to collect Component 1 data.
Here’s what you need to know for reporting EEO-1 Component 2 data this year.
Who Must Report?
All employers with 100 or more employees during what’s referred to as the “workforce snapshot period” in 2017 — including federal contractors — are required to submit Component 2 data for 2017.
Similarly, employers and federal contractors with 100 or more employees during the workforce snapshot period for 2018 are required to submit Component 2 data for 2018.
An employer’s “workforce snapshot period” is an employer-selected pay period between October 1 and December 31 of the reporting year. For instance:
- A 2017 workforce snapshot period is an employer-selected pay period between October 1, 2017 and December 31, 2017.
- A 2018 workforce snapshot period is an employer-selected pay period between October 1, 2018 and December 31, 2018.
Employers must report the compensation and hours-worked data for full- and part-time employees on the employer’s payroll during the workforce snapshot period. Employers may choose a different workforce snapshot period for reporting Component 2 data for each of these years.
Also, employers may choose a different workforce snapshot period for reporting Component 2 data than what was used for EEO-1 Component 1 reporting for 2017 and 2018.
Unlike with Component 1 data, federal contractors with 50 – 99 employees are not required to report Component 2 data. Private employers with fewer than 100 employees and federal contractors with fewer than 50 employees aren’t required to file either EEO-1 Component 1 data or Component 2 data.
Reporting Component 2 Data
Employers must electronically report their Component 2 data through the EEOC’s Component 2 EEO-1 Online Filing System, or by creating and electronically submitting a data file containing their data in the appropriate fields in accordance with the data file specifications. The Component 2 data is reported under “Section D – Employment Data.”
Employers are encouraged to access the EEOC’s online portal and frequently asked questions for additional information on how to accurately report Component 2 data by the September 30, 2019, deadline, and consult legal counsel with any questions about how to comply.
CalChamber members can read more about reporting component 2 data in the EEO-1 Reporting Deadline is Approaching – Are You Ready? HRCalifornia Extra article. Not a member? See what CalChamber can do for you.