An employee is complaining about not having enough room in the break room refrigerator for their lunch. Just what is the employer supposed to provide in the break room?
The Industrial Welfare Commission developed a series of regulations, known as Wage Orders, relating to occupational employment throughout California.
The Wage Order categories — such as transportation, agricultural, mercantile, construction, mining, entertainment and office — cover basically every occupation in California. These orders address various classifications of employees, wages and hours, per diem, working and rest provisions and temperature, as well as a multitude of other conditions with which the employer is to comply.
What is not mentioned specifically is a break room.
‘Suitable’ Place to Eat
What the Wage Orders do mention is “seats.” What the employer shall do is provide all employees with suitable seats when the nature of the work reasonably permits their use.
In addition, the orders state that suitable resting facilities will be provided in an area separate from toilet rooms and be available to employees during working hours.
The orders do stipulate that if the employees are required to eat on the premises, the employer shall designate a suitable place to eat. If it is an office environment, and work is done at a desk or similar location, that meets the criteria.
Rest Area
It should be noted that nowhere in these orders are conveniences — snacks, fridge, microwave, coffee and other perks provided by the employer — mentioned. All that is required is to provide an area to “rest.”
I remember chipping in with other employees and buying our office refrigerator and microwave. Our break area was the conference room. If a person is concerned about food spoilage, it may behoove them to invest in a small cooler/ice chest.
Mel Davis, Workplace Safety Expert, CalChamber
CalChamber members can read more about “Suitable Seating” in Tools, Uniforms and Equipment in the HR Library. Not a member? Learn how to power your business with a CalChamber membership.
