Reminder: Pay Data Reporting Deadline is April 1

pay data report deadline

Private employers with 100 or more employees are required under California law to submit a pay data report to the Department of Fair Employment and Housing (DFEH) — a report that contains information about their employees’ races, ethnicities and genders in various job categories.

As previously reported, the reporting deadline for 2021 Pay Data Reports is April 1, 2022.

By this date, affected employers must submit their reports to the DFEH using the California Pay Data Reporting Portal. According to the portal, the “high-level steps” to submit the report are:

  1. Register and create a log-in to the portal.
  2. Provide employer information.
  3. Provide establishment and employee information.

More detailed instructions are available in the updated Pay Data Reporting User Guide, which also shares the top five changes from the 2020 report, outlines the California Pay Data Report’s basic structure and gives an overview of the California Pay Data Reporting Portal.

The user guide also makes it clear that there is no deferral period this year.

Private employers with 100 or more employees (anywhere in the U.S. as long as they have one employee in California) and who are required to file an annual Employer Information Report (EEO-1) with the Equal Employment Opportunity Commission (EEOC) — the deadline for which is typically March 31 of each year — must submit a pay data report to the DFEH. This year, however, the EEOC pushed back its deadline; the 2021 EEO-1 Component 1 data collection is tentatively scheduled to open on April 12, 2022, with a tentative deadline of May 17, 2022. Employers can monitor federal EEO-1 developments and access the EEO-1 portal on its EEO-1 website, and will still need to submit their DFEH Pay Data Reports by the April 1, 2022, deadline.

Jessica Mulholland, Managing Editor, CalChamber

CalChamber members can read more about EEO Reporting Requirements in the HR Library. Not a member? See how CalChamber can help you.

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