It’s that time of year again when California employers need to post the previous year’s summary of work-related injuries and illnesses, formally known as theForm 300A, Annual Summary of Work-Related Injuries and Illnesses. And, yes, you still need to complete the form and process even if your company had no work-related injuries or illnesses the previous year. The maximum penalty for posting and recordkeeping violations is $16,285.
The Form 300A must be posted by February 1, 2025, in a visible and easily accessible area at every worksite and remain in place through April 30, 2025. Additionally, the California Division of Occupational Safety and Health (Cal/OSHA) requires that employers with 250 or more workers (unless exempted by California Code of Regulations Title 8, Section 14300.2) or who employ between 20 and 249 employees in certain industries submit their Form 300A data to the federal Occupational Health and Safety Administration (OSHA) — that deadline is March 2, 2025.
What’s more, as of January 1, 2024, OSHA requires businesses with 100 or more employees in industries with a “high-risk” designation to also electronically submit their Cal/OSHA Form 300 and Form 301, Injury and Illness Incident Report.
To be compliant with Cal/OSHA requirements, employers must complete the Form 300A by tallying the number of applicable instances from the previous calendar year for inspection. The complete Form 300A must include the total number of deaths; the number of cases with days away from work; the number of cases with job transfer or restriction; and the total number of other recordable cases. In addition, the total number of days away from work and the total number of days of job transfer or restrictions must be counted.
The types of injuries and illnesses that must be disclosed on the form include injuries, skin disorders, respiratory conditions, poisonings, hearing loss and other illnesses.
Employees, former employees and the representatives of these groups have the right to review this form in its entirety.
It’s important to note that this posting should not include the full log used to track these instances, known as theForm 300, Log of Work-Related Injuries and Illnesses, which includes personal information that should not be publicly disclosed.
Eyragon Eidam, Managing Editor, CalChamber
CalChamber members can find more information on filing and posting requirements from Recording Work-Related Injuries and Illnesses in the HR Library, and use the Log 300 Wizard to help get the information their company needs to be compliant with complex Log 300 requirements. Not a member? Learn how to power your business with a CalChamber membership.
