VETS-4212 Filing Now Open

Every year between August 1 and September 30, certain nonexempt federal contractors and subcontractors are required to file a report of their affirmative action efforts to employ protected veterans.

More specifically, any nonexempt federal contractors and subcontractors with a contract or subcontract with any U.S department or agency in the amount of $150,000 or more — and is for the procurement of personal property or non-personal services — must file the VETS-4212 report, which details the:

• The number of employees in its workforce who belong to the categories of veterans protected under the Vietnam Era Veterans’ Readjustment Act; and
• The number of those employees who were hired during the period covered by the report.

To submit the report, the 2024 version of which is available for free on HRCalifornia and on the U.S. Department of Labor (DOL) website, companies can:

• File via the VETS-4212 Reporting Application;
• Email reports to VETS4212-customersupport@dolncc.dol.gov; or
• Send the report via postal mail to:
  • VETS-4212 Submission
    Veterans’ Employment and Training Service Center
    Department of Labor National Contact Center (DOL-NCC)
    3110 Fairview Park Drive, Suite 800
    Falls Church, VA 22042

Plus, companies with more than 10 hiring locations have the option to expedite processing by submitting their VETS-4212 report using batch upload.

While employers technically can email or mail their forms, the DOL Veteran’s Employment and Training Service (VETS) recommends filing electronically.

VETS has frequently asked questions on its website, including a section on how to use the electronic reporting system and how to fill out and complete the report.

Upon successful VETS-4212 submission, employers will receive an email confirmation of receipt, which should be used as verification of submission by federal contracting officers when obligating funds to an awarded contract.

Not sure if you need to file this report? The VETS-4212 Federal Contractor Reporting Advisor can help! Not only can it assist companies in determining whether they need to submit this form, but it can also help those that do need to file understand the process.

CalChamber members can visit Veterans Reporting in the HR Library. Not a member? Learn how to power your business with a CalChamber membership.