As happens each year at this time, California employers must start posting their Form 300A, Annual Summary of Work-Related Injuries and Illnesses — starting on February 1, 2024, and keeping it posted through April 30, 2024. Plus, the federal Occupational Health and Safety Administration (OSHA) has a new reporting requirement that applies to certain California employers.
California-Specific Posting
The California Department of Occupational Safety and Health (Cal/OSHA) reminds employers to post this annual summary of work-related injuries and illnesses that occurred during the 2023 calendar year, including those related to COVID-19, in a visible and easily accessible area at each worksite — even if no workplace injuries occurred.
All job-related injuries and illnesses from the previous calendar year that were logged on Form 300, Log of Work-Related Injuries and Illnesses must be summarized on the Form 300A. To be recordable, an illness must be work-related and result in one of the following:
- Death;
- Days away from work;
- Restricted work or transfer to another job;
- Medical treatment beyond first aid;
- Loss of consciousness; or
- A significant injury or illness diagnosed by a physician or other licensed health care professional.
If a COVID-19 occurrence in the workplace results in the same conditions as any other occupational illness, then it must be recorded on the Forms 300, 300a and 301.
Employers must keep and maintain Form 300, Form 300A and Form 301 for five years, regardless of their size.
Reporting to Federal OSHA
In addition to the physical posting, Cal/OSHA requires certain California employers to electronically submit their 2023 Form 300A to the federal OSHA by March 2, 2024, if they either:
- Employ 250 or more workers, unless specifically exempted by California Code of Regulations Title 8, Section 14300.2; or
- Employ 20 to 249 workers in the industries listed in Appendix H of Cal/OSHA’s related regulations.
And effective January 1, 2024, certain California employers have a new reporting obligation: Federal OSHA requires businesses with 100 or more employees in certain designated high-risk industries to electronically submit their Cal/OSHA Form 300 and Form 301 covering incidents in 2023 by March 2, 2024. These high-risk industries are listed in the Final Rule’s Appendix B to Subpart E, and include but are not limited to certain types of farming and food production, food and beverage manufacturing, grocery stores, and various types of transportation. Employers can also review OSHA’s fact sheet on the new requirements.
Jessica Mulholland, Managing Editor, CalChamber
CalChamber members can find more information on filing and posting requirements from Recording Work-Related Injuries and Illnesses in the HR Library, and use the Log 300 Wizard to help get the information their company needs to be complaint with complex Log 300 requirements. Not a member? Learn how to power your business with a CalChamber membership.
