USCIS Publishes New Form I-9

Nov 15 2016 - Form I-9 - Gail Cecchettini Whaley

New Form I-9 Revised November

Several changes were made to the Form I-9 to help reduce technical errors.

The U.S. Citizenship and Immigration Services (USCIS) published a revised version of Form I-9, Employment Eligibility Verification (rev. 11/14/2016 N).

By January 22, 2017, employers must use only this new version. Until then, they can continue to use either the version dated 03/08/2013 N or the new version.

According to the USCIS, there are several changes in the new version to help reduce technical errors, including:

  • Section 1 asks for “other last names used” rather than “other names used,” and streamlines certification for certain foreign nationals.
  • The addition of prompts to ensure information is entered correctly.
  • The ability to enter multiple preparers and translators.
  • A dedicated area for including additional information rather than having to add it in the margins.
  • A supplemental page for the preparer/translator.

In addition, the instructions for completing the Form I-9 are now separate from the form and include specific instructions for completing each field.

According to the USCIS, the revised Form I-9 is easier to complete on a computer. Enhancements include drop-down lists and calendars for filling in dates, on-screen instructions for each field, easy access to the full instructions and an option to clear the form and start over. When the employer prints the completed form, a quick response (QR) code is automatically generated, which can be read by most QR readers.

CalChamber has added the new Form I-9 English and Spanish version to their website for free along with the Instructions for Form I-9 and the Form I-9 Supplement.

Gail Cecchettini Whaley, CalChamber Employment Law Counsel/Content

CalChamber members can read more on I-9 Form: Verifying Eligibility in the HR Library. Not a member? See how HRCalifornia can help you.

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