Verifying Employment Eligibility: Changes to Form I-9 Proposed

Nov 25 2015 - Form I-9, Hiring, Reporting Requirements - Gail Cecchettini Whaley

Yesterday, U.S. Citizenship and Immigration Services (USCIS) published a notice in the Federal Register regarding proposed changes to the Form I-9, Employment Eligibility Verification.

The public comment period on the proposed changes is open for 60 days, until January 25, 2016.

According to USCIS, many of the proposed changes to the Form I-9 are intended to help reduce technical errors and help customers complete the form on their computer after downloading it from

The USCIS stated that the proposed form:

  • Checks certain fields to ensure information is entered correctly;
  • Provides additional spaces to enter multiple preparers and translators;
  • Includes drop-down lists and calendars;
  • Provides instructions on the screen that users can access to complete each field;
  • Includes buttons that will allow users to access the instructions electronically, print the form and clear the form to start over;
  • Provides a dedicated area to enter additional information that employers are currently required to notate in the margins of the form; and
  • Will generate a quick-response matrix barcode, or QR code, once the form is printed. The QR code can be used to streamline audit processes.

Other proposed changes to Form I-9 include:

  • Requiring employees to provide only other last names used in Section 1, rather than all other names used;
  • Streamlining the certification in Section 1 for certain foreign nationals; and
  • Separating the instructions from the form to bring the form in line with USCIS’ practices.

Submit a Comment

After the 60-day comment period ends, USCIS may make changes to the form based on comments received and will publish a second notice in the Federal Register. The public will then have an additional 30 days to provide comments on proposed changes. USCIS will notify the public about these comment periods on I-9 Central.

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