What Employers Should Know as Election Day Nears

Oct 30 2014 - Time Off - HRWatchdog

The General Election is on November 4, 2014.

Election Day

Ververidis Vasilis/Shutterstock.com
Your employees may take time away from work to vote.

Employees have certain rights to take time off to vote, and employers have posting obligations.

Time Off To Vote
If an employee does not have sufficient time outside of working hours to vote in a statewide election, the employee may, without loss of pay, take up to two (2) hours of working time to vote. The time off must be taken at the beginning or end of the regular working shift, whichever gives the employee the most free time for voting and the least time off from working.

You and the employee may mutually agree to a different part of the working shift when the time off can be taken. The employee must notify you at least two (2) working days in advance to arrange a voting time.

Posting Obligations
Employers must display a poster describing voting leave requirements at least 10 days before every statewide election. For information on the voting leave poster, and all required posters and notices, see the Required Posters for the Workplace page on HRCalifornia.

Sharing Information With Employees
Employers are within their rights to communicate with employees about issues, regulations, legislation or ballot measures that will have an impact on the workplace, jobs, the economy and the employees themselves.

But employers may not take certain actions: no paycheck stuffers; no coercion; no rewarding or punishing employees (or threatening to do so) for their political activities or beliefs.

CalChamber prepared this brochure to provide more guidelines for employers on political communications to employees. Note the distinction between internal communications (to employees, stockholders and their families) and communications to external audiences (such as non-stockholder retirees, outside vendors, customers or passersby).

Gail Cecchettini Whaley, CalChamber Employment Law Counsel/Content

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